🔒 Privacy & Data Protection

Privacy Policy

📅 Last updated: December 2024

At our AI agency, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you use our AI services and solutions.

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Information We Collect

Personal Information

  • Contact Details: Name, email address, phone number, company name
  • Business Information: Industry, company size, business requirements
  • Communication Records: Emails, chat logs, meeting recordings (with consent)
  • Technical Information: IP address, browser type, device information

AI Project Data

  • Business Process Data: Workflows, operational metrics, efficiency indicators
  • Training Data: Data used to train custom AI models (with explicit consent)
  • Usage Analytics: How you interact with our AI solutions
  • Performance Metrics: AI system performance and optimization data
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How We Use Your Data

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Service Delivery

Developing, implementing, and maintaining AI solutions tailored to your business needs

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Communication

Responding to inquiries, providing support, and sending project updates

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AI Model Training

Training custom AI models using your data (only with explicit written consent)

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Performance Improvement

Analyzing usage patterns to optimize AI system performance and user experience

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Legal Compliance

Meeting legal obligations and protecting against fraud or security threats

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Business Analytics

Understanding market trends and improving our AI services (anonymized data only)

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Data Sharing and Disclosure

⚠️ We never sell your personal or business data to third parties.

Limited Sharing Circumstances

  • Service Providers: Trusted cloud infrastructure providers (AWS, Google Cloud) under strict data processing agreements
  • AI Technology Partners: OpenAI, Anthropic, or other AI providers for specific model training (with your explicit consent)
  • Legal Requirements: When required by law or to protect our legal rights
  • Business Transfers: In case of merger or acquisition (you will be notified in advance)
  • With Your Consent: Any other sharing will require your explicit written permission
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AI-Specific Data Processing

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Machine Learning Models

Your data may be used to train custom AI models specifically for your business. This process:

  • Requires explicit written consent
  • Uses data encryption during processing
  • Allows you to request model deletion
  • Ensures data is not used for other clients
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Automated Decision Making

Our AI systems may make automated decisions affecting your business operations:

  • You can request human review of AI decisions
  • We provide explanations for AI recommendations
  • You maintain control over final business decisions
  • AI systems can be adjusted based on your preferences
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Data Anonymization

For service improvement and research purposes:

  • We may use anonymized and aggregated data
  • Personal identifiers are completely removed
  • Data cannot be traced back to your organization
  • Used to improve AI algorithms and industry insights
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Data Security Measures

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Encryption

End-to-end encryption for data in transit and at rest using AES-256 standards

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Secure Infrastructure

Enterprise-grade cloud infrastructure with ISO 27001 and SOC 2 compliance

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Access Controls

Role-based access controls with multi-factor authentication for all team members

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Regular Audits

Quarterly security audits and penetration testing by independent security firms

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Data Minimization

We collect only the minimum data necessary for providing our AI services

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Data Retention

Data is retained only as long as necessary and securely deleted when no longer needed

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Your Privacy Rights

Under Australian Privacy Principles (APPs) and GDPR (where applicable), you have the following rights regarding your personal data:

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Right to Access

Request a copy of all personal data we hold about you

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Right to Rectification

Correct any inaccurate or incomplete personal information

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Right to Erasure

Request deletion of your personal data (subject to legal obligations)

Right to Restrict

Limit how we process your personal information

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Data Portability

Receive your data in a structured, machine-readable format

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Right to Object

Object to processing based on legitimate interests or direct marketing

How to Exercise Your Rights

To exercise any of these rights, please contact us at:

📞 +61 (0) XXX XXX XXX

We will respond to your request within 30 days.

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Cookies and Tracking

We use cookies and similar technologies to:

  • Improve website functionality and user experience
  • Analyze website traffic and usage patterns
  • Remember your preferences and settings
  • Provide personalized content and recommendations

You can control cookie settings through your browser preferences. Some features may not work properly if cookies are disabled.

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International Data Transfers

Your data may be processed in countries outside Australia, including:

  • United States (for cloud infrastructure services)
  • European Union (for AI processing partners)
  • Other countries where our service providers operate

We ensure appropriate safeguards are in place through:

  • Standard Contractual Clauses (SCCs)
  • Adequacy decisions by relevant authorities
  • Certification schemes and codes of conduct
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Contact Information

Privacy Officer

📞 +61 (0) XXX XXX XXX
📍 Your Address, Sydney, NSW, Australia

Privacy Complaints

If you believe we have breached your privacy, you can lodge a complaint with:

  • Our Privacy Officer: [email protected]
  • Office of the Australian Information Commissioner (OAIC): www.oaic.gov.au